ODB system takes the protection of your data very seriously. In this document we detail which and how much personal data we collect and process, and for what purpose, when you use our website and the services associated with it. Personal data is any data that can directly or indirectly identify you, e.g. your name, address, e-mail address, user behaviour.
1 Visiting our website
If you are only visiting our website for information purposes, i.e. you are not providing us with data in any other form, we only collect the data that your browser transfers to our web server. When you visit our website, we collect the following data, which we need to make it technically possible for us to show you our website and to ensure stability and security (the legal basis for this is Art. 6 Para. 1(f) GDPR):
• IP address
• date and time of the enquiry
• time zone difference to Greenwich Mean Time (GMT)
• content of the enquiry (specific page)
• access status/HTTP status code
• volume of data transferred
• website the enquiry is made from
• browser (e.g. Google Chrome)
• operating system and interface (e.g. Windows 10)
• language and version of the browser software.
The following cookies are used:
2.1 Session cookies:
Session cookies (transient cookies) save a “session ID”, which is used to allocate different enquiries from your browser to the joint session. Your computer can then be recognised next time you visit our website. Session cookies are deleted when you log out or close your browser.
2.2 Persistent cookies:
Persistent cookies are automatically deleted after a specified time, which varies from cookie to cookie. You can delete cookies in your browser security settings at any time. We only use persistent cookies for the purposes of analysis.
2.3 You can configure your browser settings as you wish and, for example, refuse to accept third-party cookies or all cookies. Please note that this could mean you will not be able to make optimum use of all the functions of this website.
3 Processing of personal data for contact purposes
We also collect personal data from you if you disclose this to us yourself in order to use one of the services we offer (e.g. ordering information material or other enquiries):
3.1 When you contact us by e-mail or by other means we collect the information you give us, such as your first name, last name, e-mail address and subject, so we can process your enquiry. The legal basis for this is Art. 6 Para. 1(b) GDPR. We delete the data we collect in this context when it is no longer necessary to store it or, if there are statutory obligations to keep the data, we restrict the processing of such data.
3.2 Your data can also be passed on to companies within the Tibio Group when this is required to process your enquiry. It is also possible that we will engage service providers to deal with your enquiry (e.g. to send out information material). The service providers we use are carefully selected and instructed by us, and are bound by our rules. Beyond this we do not transfer any of your personal data to third parties.
4 Links to other websites
On some pages of our website, we may link to other websites (e.g. websites of Tibio Group companies), or provide the opportunity to share content via “share buttons”. Please note that this Privacy Notice does not apply to these other sites. Please visit these sites directly to find information about data protection.
5 Length of storage
Unless otherwise specified, your personal data will be deleted or blocked as soon as the reason for storing it no longer applies. It may be stored for longer if this is required by rules to which we are subject, if further storage is necessary to safeguard legitimate interests, or if you have given us your consent. Data is also blocked or deleted if a statutory storage period expires, unless there is a continuing need for the data to be stored in order to conclude or fulfil a contract.
6 Your rights
6.1 In your dealings with us, you have the following rights in respect of your personal data:
• Right to information
• Right to correction or deletion
• Right to restrict processing
• Right to object to processing
• Right to data transferability
6.2 You also have the right to complain to a data protection regulator about our processing of your personal data, especially in the member state in which you live or work, or in which the alleged infringement took place.
7 Contact and Data Protection Officer
If you have any questions or concerns about data protection please contact our Data Protection Officer at firstname.lastname@example.org or write to us at our postal address ODB system, Data Protection Officer, via alla Valle 11, 6949 Comano.
Status: 02 2020